We are looking for a permanent, full time administrative assistant to come join our team at ascentia CPA, working out of our Port Hardy office from 9:00am – 5:00 pm, Monday to Friday. About us: We are a professional accounting firm providing reliable accounting, tax, bookkeeping, and advisory services to individuals, owner-managed businesses, and organizations. Our team is looking for a dependable and detail-oriented Administrative Assistant to help keep daily office operations organized, efficient, and client-focused. Your role will entail of the following duties: • Answer phones, greet clients, respond to emails, and manage incoming and outgoing correspondence. • Schedule appointments, coordinate meetings, and support calendar management for partners and staff. • Prepare, proofread, scan, file, and organize client and firm documents in digital and paper formats. • Assist with client onboarding, maintaining accurate records, and updating contact information. • Support invoicing, accounts receivable follow-up, and payment processing. • Assist staff with CRA correspondence, document requests, and client information gathering. • Maintain office supplies, coordinate couriers, and support general office organization. • Handle confidential client and firm information with professionalism and discretion. • Provide additional administrative support during tax season and other peak periods.