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/ hour (
$30.47-$34.97
) Details
MAJOR DUTIES AND RESPONSIBILITIES
• Answers and directs incoming calls while managing a multi-line phone system, takes messages and provides routing information as required;
• Operates the phone system online self-service portal to manage landline phone services.
• Welcome and assist visitors by providing information and ensuring a positive first impression.;
• Maintains a clean, organized, and professional front desk and reception area.
• Coordinates board and committee catering, meal preparation and prepares rooms for scheduled meetings;
• Responsible for tidying, restocking, and sanitizing of kitchen and boardroom areas, including clearing used dishes, wiping surfaces, organizing supplies, and ensuring meeting spaces are reset and ready for use.
• Coordinate and execute office errands, including sourcing and purchasing kitchen supplies and refreshments.
• Monitors office supplies, places orders as needed and tracks inventory to avoid shortages;
• Assists with alarm code changes and corporate office key/fob distribution as directed by the Manager;
• Assists with the operation of the Keyscan access control system, including granting or restricting access as directed by the manager.
• Receives, sorts and distributes incoming and outgoing mail, courier services and package deliveries;
• Provides front counter support for board/committee meeting days or other meetings;
• Assists with planning and coordinating travel logistics and conference registration as required.
• Receives cash, records payments, reconciles cash, batches, and prepares bank deposits;
• Maintains log books and organizes maintenance for the corporate fleet vehicle
• Assists with data entry, document preparation or other clerical tasks.
• Assists with staff social planning activities;
• Maintain and update contact lists and office records.
• Provides assistance with website updates and content changes as required.
• Performs routine maintenance and minor troubleshooting on office equipment, including the multifunction printers and window blinds.
• Performs other related work as required.
• Answers and directs incoming calls while managing a multi-line phone system, takes messages and provides routing information as required;
• Operates the phone system online self-service portal to manage landline phone services.
• Welcome and assist visitors by providing information and ensuring a positive first impression.;
• Maintains a clean, organized, and professional front desk and reception area.
• Coordinates board and committee catering, meal preparation and prepares rooms for scheduled meetings;
• Responsible for tidying, restocking, and sanitizing of kitchen and boardroom areas, including clearing used dishes, wiping surfaces, organizing supplies, and ensuring meeting spaces are reset and ready for use.
• Coordinate and execute office errands, including sourcing and purchasing kitchen supplies and refreshments.
• Monitors office supplies, places orders as needed and tracks inventory to avoid shortages;
• Assists with alarm code changes and corporate office key/fob distribution as directed by the Manager;
• Assists with the operation of the Keyscan access control system, including granting or restricting access as directed by the manager.
• Receives, sorts and distributes incoming and outgoing mail, courier services and package deliveries;
• Provides front counter support for board/committee meeting days or other meetings;
• Assists with planning and coordinating travel logistics and conference registration as required.
• Receives cash, records payments, reconciles cash, batches, and prepares bank deposits;
• Maintains log books and organizes maintenance for the corporate fleet vehicle
• Assists with data entry, document preparation or other clerical tasks.
• Assists with staff social planning activities;
• Maintain and update contact lists and office records.
• Provides assistance with website updates and content changes as required.
• Performs routine maintenance and minor troubleshooting on office equipment, including the multifunction printers and window blinds.
• Performs other related work as required.
Qualifications & Experience
REQUIRED EDUCATION & EXPERIENCE (or equivalent combination)
• One-year certificate in office administration; and/or
• A minimum of one year of related experience or an equivalent combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
• Work experience in an office, local or regional government setting preferred;
• Knowledge of cash receipting, cash handling, and reconciliations.
• Experience with Vadim software preferred.
• Excellent interpersonal, written and verbal communication skills are essential, as are demonstrated administrative and organizational skills;
• Knowledge of office practices and procedures;
• Basic level of competency with Microsoft Office Word, Excel and Outlook;
• Ability to establish and maintain effective working relationships with other employees, agencies and clients
• One-year certificate in office administration; and/or
• A minimum of one year of related experience or an equivalent combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
• Work experience in an office, local or regional government setting preferred;
• Knowledge of cash receipting, cash handling, and reconciliations.
• Experience with Vadim software preferred.
• Excellent interpersonal, written and verbal communication skills are essential, as are demonstrated administrative and organizational skills;
• Knowledge of office practices and procedures;
• Basic level of competency with Microsoft Office Word, Excel and Outlook;
• Ability to establish and maintain effective working relationships with other employees, agencies and clients