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Overview
We are seeking a detail-oriented and proficient administrator to join our team at the
Upper Island Soccer Association (Vancouver Island North). The ideal candidate will play
a crucial role in ensuring the smooth operation of our office and our club's schedules.
This includes providing exceptional client service, and supporting administrative and
board functions. This position requires strong organizational skills and competency in
various software applications to manage daily tasks effectively.
Duties
- Manage office operations, including scheduling leagues and maintaining
calendars.
- Organize and maintain physical and digital filing systems to ensure easy access
to documents.
- Provide excellent client service by addressing inquiries and resolving issues
promptly.
- Comfort with general bookkeeping tasks using QuickBooks, including invoicing
and expense tracking.
- Utilize Google Suite or the like for document creation, data management, and
communication with team members.
- Collaborate with staff and board members to enhance office efficiency.
Job Types: Part-time, Seasonal
Contract length: 12 months
Pay: From $25.00 per hour
Expected hours: 5 – 15 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Remote but must live in geographical area of clubs.
Application deadline: 2025-05-19
We are seeking a detail-oriented and proficient administrator to join our team at the
Upper Island Soccer Association (Vancouver Island North). The ideal candidate will play
a crucial role in ensuring the smooth operation of our office and our club's schedules.
This includes providing exceptional client service, and supporting administrative and
board functions. This position requires strong organizational skills and competency in
various software applications to manage daily tasks effectively.
Duties
- Manage office operations, including scheduling leagues and maintaining
calendars.
- Organize and maintain physical and digital filing systems to ensure easy access
to documents.
- Provide excellent client service by addressing inquiries and resolving issues
promptly.
- Comfort with general bookkeeping tasks using QuickBooks, including invoicing
and expense tracking.
- Utilize Google Suite or the like for document creation, data management, and
communication with team members.
- Collaborate with staff and board members to enhance office efficiency.
Job Types: Part-time, Seasonal
Contract length: 12 months
Pay: From $25.00 per hour
Expected hours: 5 – 15 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Remote but must live in geographical area of clubs.
Application deadline: 2025-05-19
Qualifications & Experience
College / University
Club / Non Profit organization
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in computer applications, including QuickBooks and Google Suite and
sports scheduling software.
- Previous administrative experience is preferred, particularly in sports and / or
scheduling environment.
- Excellent customer service skills with a focus on providing support to clients and
board members.
- Ability to work independently as well as part of a team in a fast-paced
environment.
- Strong attention to detail and accuracy in managing files, communication and
documentation.
- Financial aptitude.
3 Professional References Required (ex. employer, coworkers, managers, club
executive)
If you are an enthusiastic individual who thrives on being organized and proficient at
their job and enjoys supporting others, we encourage you to apply for this rewarding
opportunity as an Office Administrator.
Club / Non Profit organization
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in computer applications, including QuickBooks and Google Suite and
sports scheduling software.
- Previous administrative experience is preferred, particularly in sports and / or
scheduling environment.
- Excellent customer service skills with a focus on providing support to clients and
board members.
- Ability to work independently as well as part of a team in a fast-paced
environment.
- Strong attention to detail and accuracy in managing files, communication and
documentation.
- Financial aptitude.
3 Professional References Required (ex. employer, coworkers, managers, club
executive)
If you are an enthusiastic individual who thrives on being organized and proficient at
their job and enjoys supporting others, we encourage you to apply for this rewarding
opportunity as an Office Administrator.