Details:
The Steve Marshall Auto Group is looking for an Office Manager to join our team while our current manager is on maternity leave. We are looking for someone to start this fall so they can be well trained before her leave starts in the New Year.
The successful applicant will be organized, well spoken, detailed orientated, efficient and love working with numbers. The majority of this position is based in accounting. Preference will be given to those with an accounting background or have experience using Sage and/or PBS.
Responsibilities:
· Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
· Partner with HR to maintain office policies as necessary
· Organize office operations and procedures
· Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
· Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
· Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
· Participate actively in the planning and execution of company events
· Coordinate office staff activities to ensure maximum efficiency
· Ensure filing systems are maintained and current
· Establish and monitor procedures for record keeping
· Ensure security, integrity and confidentiality of data
· Monitor and maintain office supplies inventory
· Maintain a safe and secure working environment
Requirements:
· Proven office management, administrative or assistant experience
· Knowledge of office management responsibilities, systems and procedures
· Excellent time management skills and ability to multi-task and prioritise work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Proficient in MS Office
· Knowledge of accounting, data and administrative management practices and procedures
· Knowledge of clerical practices and procedures
· Knowledge of human resources management practices and procedures
· Knowledge of business and management principles
· Computer skills and knowledge of office software packages
Key Skills:
· Communication
· Analysis and Assessment
· Problem Solving
· Decision Making
· Planning and Organization
· Time Management
· Attention to Detail
· Accuracy
· Initiative
· Integrity
· Adaptability
· Teamwork
Qualifications & Experience: