Details:
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.
• Answering and directing phone calls.
• Greeting and assisting visitors.
• Organizing and scheduling appointments.
• Maintain polite and professional written and oral communication with clients, colleagues, government agencies and other third parties.
• Ordering office supplies and researching new deals and suppliers.
• Maintain contact lists.
• Handling a variety of office tasks, such as filing, generating reports, setting up for meetings, and collecting payments from clients.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Other duties as requested.
Qualifications & Experience:
• Proven experience as an administrative assistant or office admin assistant.
• Post-secondary education in office administration would be beneficial.
• Excellent computer skills, especially with MS Office.
• Working knowledge of office equipment, like printers and fax machines.
• Strong attention to detail and problem solving skills.
• Self-motivated with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent interpersonal and communication skills and ability to work in a team environment.
• Desire to be proactive and create a positive experience for others.
• Available to work overtime when necessary.