Details:
We are currently looking to hire a Project Administrative Assistant.
This position will perform a wide range of administrative and office support activities for the project team.
This is a project specific construction site position.
Knowledge of heavy earthworks construction equipment would be an asset.
All PPE must be worn at all times when on site.
Main Job Tasks and Responsibilities:
• general clerical duties including photocopying, Scan, and emailing
• maintain electronic and hard copy filing system
• retrieve documents from filing system
• handle requests for information and data
• resolve administrative problems and inquiries
• prepare written responses to routine enquiries
• prepare and maintain foreman reports
• prepare and maintain production reports
• sort worker time cards and verify time with foremen
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments, safety documentation.
• prepare agendas for meetings and prepare schedules
• open, sort and distribute incoming correspondence
• Maintain and file project site safety records
• Prepare and distribute progress billings
• Record and track subcontractor payments and hold-backs
Qualifications & Experience:
Education and Experience:
• High school degree
• Computer skills and knowledge of microsoft office software
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management
Key Competencies:
• communication skills - written and verbal
• planning and organizing
• prioritizing
• problem assessment and problem solving
• information gathering and information monitoring
• attention to detail and accuracy
• flexibility
• adaptability
• teamwork