Details:
• Reports directly to the Quality Assurance Manager.
• Answer phones promptly and professionally. Uses good judgment to prioritize the distribution of messages in a timely manner.
• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing.
• Coordinates and maintains records for staff office space, phones, company credit cards and office keys.
• Creates and modifies various documents using Microsoft Office.
• Maintains Outlook calendar(s) in current and accurate status.
• Coordinates meetings and conference calls as needed or anticipated.
• Coordinates travel arrangements as needed under the direction of senior management.
• Prepares meeting materials and assists with the development of PowerPoint presentations.
• Responsible for keeping inventory of all office supplies and placing orders for replenishment is needed.
• Records minutes at various meetings and archives them accordingly.
• Performs all other related duties as assigned.
Qualifications & Experience:
• Completion of an Office Administration Program and/or a combination of training and experience.
• Must be detail oriented with good analytical skills.
• Proficient in Microsoft Word, Excel and Access.
• Ability to write, speak and interact clearly and professionally in English
• Extremely organized. Strong multi-tasking and time-management skills.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Works well under stress, as a team player and independently.